Finance Committee
The Committee shall be comprised of members of the Executive Committee and be chaired by the Secretary/Treasurer. The Finance Committee shall: review and make recommendations concerning the financial affairs of the Foundation to the Board of Trustees including the operating budget and financial planning; report on financial matters to the Board of Trustees at each meeting.

Planning and Programming Committee
Membership on the Planning and Programming Committee will consist of a Chairman and Trustees appointed by the Foundation President. The Planning and Programming Committee shall meet as required. It shall be responsible to develop action plans to support the AEF Strategic Plan, develop programs options, determine the effectiveness of current programming, and interface with those organizations executing existing programs.

Fundraising Committee
Membership on the Fundraising Committee will consist of a Chairman and Trustees appointed by the Foundation Chairman of the Board. The Fundraising Committee will meet as required. The committee will be responsible for developing and executing fundraising initiatives to meet organizational budget needs.

Nominating Committee
The Nominating Committee shall meet annually and consist of: a Chairman who will be the immediate past president of the Foundation not serving as Foundation’s Chairman and who is willing to serve; an individual who shall be appointed by the Foundation Chairman; and a current Trustee who shall be appointed by the Foundation President. The Nominating Committee shall: select, for the ensuing term, at least one nominee for each of the offices of Chairman of the Board, President, and Secretary/Treasurer and at least one nominee for each Trustee vacancy; discuss the leadership requirements of the Foundation; evaluate the candidates for nomination to determine the most qualified and best suited to meet the Foundation’s needs; present to the Board of Trustees the report and the nominations of the committee.

NOMINATION PROCEDURES
Nominations of Trustees to be elected for any term by the Foundation Board shall be submitted to the Foundation's headquarters prior to a date determined by the Foundation Chairman and shall be reported to the Chairman of the Nominating Committee as soon thereafter as possible. The nominees should include representatives of the educational community, private sector, and whenever a suitable candidate is available, a person schooled in fundraising.

CODE OF ETHICS
This Code is intended to protect and promote the Foundation's best interests and to clarify ethical and approved professional practices for its members. Each trustee has a duty to adhere to generally accepted standards of truth and integrity. No Trustee shall represent conflicting or competing interests without the express consent of the Board of Trustees, given after a full disclosure of relevant facts; nor shall a Trustee place himself/herself in a position where his/her interests are or may be perceived to be in conflict with his/her responsibility as a Trustee. No Trustee shall intentionally disseminate false or misleading information and each Trustee shall use due care to avoid dissemination of false or misleading information. No Trustee shall disclose nor discuss with the public or private individuals, other than fellow Trustees or Foundation staff, information that has been determined to be of a proprietary nature, without prior approval of the Board of Trustees. No Trustee shall personally benefit from contacts with any individual or organization purporting to be independent but which he/she knows or has reason to know serves an undisclosed special or private interest. As soon as possible, each Trustee shall sever relations with any organization when he/she knows or should know that his/her continued service as a Foundation Trustee would require him/her to conduct himself/herself in a manner contrary to the Foundation's purposes or Code of Ethics. Each Trustee shall cooperate with fellow Trustees and Foundation members in upholding and enforcing this Code of Ethics.

EXPENSE REIMBURSEMENT POLICIES
MEMBERS OF THE BOARD OF TRUSTEES and COMMITTEES

Trustee and Committee Members: Effective December 1, 1998, the following travel and per diem policy is in effect for reimbursement of expenditures and payment of per diem relating to official Air Force Association travel. The purpose of these reimbursements is to defray a portion of the cost of Board, Committee, and Council member expenses. Reimbursement requests are to be submitted within 30 days of the date of meeting.

Expense Reimbursement: Actual expense incurred will be reimbursed to a maximum of $135 per meeting day. Receipts for lodging are required, but receipts are not required for meals and miscellaneous expenses that are under $25. However, such meal and miscellaneous cost must be itemized on the reimbursement form.

Transportation: Actual transportation costs (air fare, private auto, train, etc.) will be reimbursed to a maximum of $525. Auto mileage will be computed at the IRS Standard Rate subject to the $525 maximum. Airline ticket stubs are required for reimbursement of airfares.

Local travel: Transportation costs from home to airport, airport to meeting location, etc. via taxi, bus or private auto will be reimbursed as part of the transportation allowance, subject to the $525 maximum. Receipts are required for taxis and other commercial transportation.

Meeting Day Definition: A "meeting day" is one in which members attend a scheduled meeting as an official member of a board, committee, council, or attended an official function authorized by the Foundation Chairman or President. A per diem will be paid for a non-meeting day when it is cost effective for the Association to do so. However, a request for an additional per diem must be made along with the explanation of the reason for the additional costs on the voucher.

For example: if a committee member has a meeting on Friday but stays over Saturday, a non-meeting day, to take advantage of the special airline discount. In this case an additional per diem will be paid if the net expense is less. Therefore, a meeting scheduled on a Saturday does not result in a double per diem.
If an individual has meetings on non-consecutive days, a per diem will be reimbursable for the day(s) between meetings unless transportation costs would be less.
An additional day of per diem is authorized if a meeting is scheduled to begin and end so that it is not practical for the individual to travel to the meeting site or return home on the day of the meeting. An example: if a committee member lives in California and the meeting is scheduled from 8:30 a.m. to 5:00 p.m. in Washington, DC, a second day would be authorized.
The Chairman of the Board or the President must approve exceptions to this policy in advance.

Remuneration: No member of the Board shall be paid any compensation for service as a Trustee or benefit financially by reason of being a Trustee and each member shall adhere to the Code of Ethics set forth in this Guide.

Donations in Kind: AEF trustees and committee members may wish to decline reimbursement for all or a portion of their authorized reimbursable expenses. When so indicated on their reimbursement form, the donation will be considered a “Donation in Kind” and the donation will be recognized by the Foundation in a manner consistent with Foundation and internal Revenue Service policy.

THE THREE ELECTED OFFICERS OF THE FOUNDATION

1. Introduction

   The three (3) elected officers, Chairman of the Board, President, and Secretary/Treasurer of the Aerospace Education Foundation, often attend functions commensurate with their positions and also at time represent the Foundation at functions relating to their respective activities. Such functions or events could include symposia sponsored by Regions, States, and Chapters, including special fund-raising events for Aerospace Education programs at local and national levels, or State Conventions where AEF programs and policies are presented to AFA state and chapter leaders. The AEF Officers will be fully reimbursed for travel and related expenses with attending AEF board and committee meetings, and all AFA National Convention activities and events. The AEF Chairman must approve full reimbursement for attendance at other AFA or AEF events, budget provisions permitting.

2. Guidelines for Travel
   1. For the three elected officers, final decisions regarding acceptance and necessary travel shall be the responsibility of the Chairman of the Board.
   2. The Executive Director of the Foundation shall coordinate all official invitations and provide the Chairman of the Board his assessment and/or recommendation as to the relative importance such participation will be to the Foundation. Considerations in this regard shall be:
      1. The nature of the invitation or proposed visit.
      2. The benefit to the Foundation and to the party extending the invitation of having a national officer present.
      3. The estimated time such participation shall require.
      4. The extent of participation.
      5. Availability of funds to cover necessary expenses.
   3. Travel arrangements and hotel accommodations shall be made on the following basis:
      1. Airline and railroad reservations should be made taking full advantage of the many discount fares offered by carriers. If a discount fare is not available, regular coach will be arranged. First class travel will not normally be allowed. The traveler may upgrade such travel to first class, providing the cost to upgrade is borne by the individual involved. When traveling overseas, upgrade to business class is authorized.
      2. Reimbursement for personal vehicle use will be in accordance with the IRS standard mileage rates.
      3. Moderately priced hotel rooms shall be used at all times.
   
   
3. Guidelines for Spouse Travel

   The Chairman of the Foundation determines when it is in the best interest of the Foundation to have a spouse accompanying the elected officers the Board. Transportation, meals and lodging expenses shall be reimbursable consistent with the intent of the provisions contained in these Travel Guidelines. In addition, the elected officers and the Executive Director may be compensated for any income tax liability associated with the reimbursement of spousal travel. (Note: Approval of spousal travel and compensation for tax liability was reviewed and approved by the Executive Committee at its February 2003 meeting.)
   

4. Meals and Other Expenses

   When travel is considered to be in the best interest of the Foundation, reimbursement shall be made for reasonable meal expenses while on Foundation business. In addition, other related expenses incurred by the elected officers while performing Foundation business are authorized.
   

5. Approval of Travel and Related Expenditures

   Elected officers shall be responsible for submitting the appropriate expense vouchers to the Foundation’s headquarters along with copies of receipts for travel, hotel, meal and entertainment costs. Meal receipts will only be required when the cost of the meal exceeds $25.00. The Executive Director of the Foundation will review these vouchers for consistency. Approval of expenditures for elected officers shall be the responsibility of the Chairman of the Board. In addition, the Chairman of the Audit Committee will annually review the elected officers’ reimbursement requests to determine if they are prudent and within reason. A report of the findings of the Audit Committee Chairman shall be made to the Board of Trustees.
   

6. Donations in Kind

   AEF officers may wish to decline reimbursement for all or a portion of their authorized reimbursable expenses. When so indicated on their reimbursement form, the donation will be considered a “Donation in Kind” and the donation will be recognized by the Foundation in a manner consistent with Foundation and Internal Revenue Service policy.